Bidaya AI will recommend relevant opportunities from numerous bid sites across Canada. The recommendations are based on your company profile which you can edit at any time.

AI matching is more powerful than keywords because it looks at the actual scope of work, client type and other nuances that would not be captured by keywords alone. For you, this means a more comprehensive search that returns more relevant recommendations.

To keep your inbox clean, we intentionally filter your daily email digest. You will only receive an email notification if:

Note: The AI often finds "Moderate" or "Potential" fits as well. We do not email these to avoid spamming you, but you can always review them by logging into the Bidaya web portal.

Bidaya runs a full scan of all monitored bid portals every morning. Because new tenders post throughout the early hours of the day, we wait for the scan to finish before sending your digest. In practice, that means most digests are delivered between 9:00 AM and 11:00 AM ET. We can't shift delivery earlier (e.g. 7:30 AM) without missing opportunities posted during our scan window.

If you don't receive an email on a particular day, it usually means no new "Best Fit" opportunities were found for you. Log into the portal to review Moderate and Potential matches.

Recommendations are based on your Company Profile in the Knowledge Library tab which is fully editable for you to refine.

When your account is created, we generate one for your firm based on your firm's website so you have a starting point.

For best results, we recommend that the Company Profile includes:

You can also select which provinces you want to get sent bids from under your profile.

By default, your account is set to receive opportunities Canada-wide. If you only want to see bids in specific provinces:

Tip: If a single out-of-region opportunity slips through, it usually means the RFP itself didn't specify a clear location and the AI used your Canada-wide setting as a fallback. Tightening Regions of Operation typically resolves this.

We currently monitor the following websites daily (the list is constantly being updated

This covers the vast majority of Canadian bids especially given many opportunities are cross-posted on multiple bid sites (which we clean up for you).

You can save opportunities you are interested in for further qualification. This will automatically create a Project but not the files.

You will have to obtain the bid documents from the respective source and upload them to Bidaya. You will need an account with the bid portal to access bid documents and submit your response.

After saving, you will be prompted to add bid documents to unlock fill Projects functionality.

Our scan runs through the early morning hours so we can capture opportunities posted overnight and at the start of the business day. The digest sends after the scan completes — typically between 9:00 AM and 11:00 AM ET. Sending at 7:30 AM would mean missing same-morning postings.

By default new accounts are set to Canada-wide. To see only bids in your region, narrow Regions of Operation in your Organization Profile and add an exclusion in Negative Constraints (e.g. "Do not include opportunities outside Quebec"). See Tightening Your Geographic Scope above for the full steps.

No — we only email new "Best Fit" matches. If only a couple were found, that's all that scored highly enough on a given day. Log into the portal to review Moderate and Potential fits.

Add the relevant exclusion to Negative Constraints & Exclusions in your Organization Profile (for example: "No construction-only work" or "No design-build delivery"). The AI uses this on the next scan.

Our recommendation engine matches each opportunity to your firm's Core Capabilities & Services and Target Sectors in the Organization Profile. If those are too generic, narrowly worded, or don't include language that maps to a specific RFP's scope, the engine may score the match below the "Best Fit" threshold and skip it from your digest.

If you spot a relevant opportunity that wasn't surfaced:

A well-tuned profile is the single biggest lever for getting better recommendations. We're happy to review your service areas with you on a check-in call if you're not sure what to add.